Conference Countdown: One Month Away!

The past few weeks have been very busy at Tutor/Mentor Connection with the conference just a month away. Our partnership with the conference host, Victory Apostolic Church, has been an excellent experience thus far. The pastors, staff, and members of the church view the conference as a ministry to the many programs supporting youth throughout the greater Chicagoland area. Although we are a secular organization, it is energizing to work with individuals who share and value the TMC's goal to help mentor rich volunteer-based programs become more available in all high poverty areas of Chicago and its suburbs.

Registration for the conference is available online, so please visit the conference website to participate in the valuable two-day event on May 19th and May 20th. Attendees are welcome to participate for both days ($80 registration fee) or for a single day ($50 registration fee). Please contact me with any questions or for information on group and scholarship rates.

KEYNOTES:

Thursday Afternoon Keynote:
Phillip Jackson, Executive Director of The Black Star Project

Friday Afternoon Keynote:
Senior Pastor Andrew D. Singleton, Jr., Victory Apostolic Church

More keynotes coming soon!

WORKSHOPS:

"Childhood Lead Poisoning: An Urgent Problem in Greater Englewood"
Jean Carter-Hill
Executive Director, Imagine Englewood if...

"E-Mentoring: A Case Study in Innovative Recruitment and Retention"

Oliver Miller
Community Engaged Scholarship (CES) Coordinator, Community Partnerships Department, The Chicago School of Professional Psychology

"Process for Transforming Performance"

Rose Mabwa
Manager, Mercy Housing Lakefront

"Reducing Barriers to Academic Success: Motivating Students to Learn"

Ylonda M. Ware

Licensed Clinical Professional Counselor/Certified Drug and Alcohol Counselor, Naelewa Counseling Services

"Sing Your Own Blues Tune for Tutors"

Bonni McKeown

Teaching Artist, Chicago School of Blues

Miss Taj

Teaching Artist, Chicago School of Blues

"Threats to Income Tax Exemption"

Jay Readey

Executive Director, Chicago Lawyers' Committee for Civil Rights Under Law, Inc.

"Volunteer Recruitment and Retention Panel"

Christy Beighe-Byrne

Director of Mentor and Volunteer Services, Chicago Youth Centers

Joel Newman

Director of Community Partnerships, Big Brothers Big Sisters

More workshops coming soon!

REGISTER NOW!!

May 2011 Tutor/Mentor Leadership & Networking Conference Announced!

As those familiar with Tutor/Mentor Connection know, every May and November we organize the Tutor/Mentor Leadership & Networking Conference. Each conference provides an opportunity for leaders of tutoring and mentoring programs to share best practices and collaborate toward shared goals.

Since late Spring is when tutoring and mentoring programs generally finish their sessions for the school year, the May conference celebrates each program's accomplishments while also equipping program leaders with momentum and fresh ideas to plan for the next year of programming. In addition, the May conference is intended to generate attention for tutoring and mentoring programs from outside of the nonprofit community so that organizations can recruit volunteers, donors, and investors during the summer months.

This week Tutor/Mentor Connection President, Dan Bassill, and I had a meeting to finalize the May 2011 conference date and location. The next conference will be held on Thursday, May 19th and Friday, May 20th at Victory Apostolic Church in Matteson, IL.

Victory Apostolic Church was built in 2008 and has a beautiful facility including wireless throughout, various breakout spaces with natural light, and free parking. In addition to this state-of-the-art facility, partnering with a church in Matteson helps us to reach toward the goal of connecting with more programs in the South Suburbs. Although the church is about a 45 minute drive from the loop, we hope many programs will view this as a chance to expand the collective knowledge about tutoring and mentoring throughout the Greater Chicago Area.

We are also thrilled to be partnering with a religious institution since Tutor/Mentor Connection strives to engage faith communities in supporting tutoring and mentoring programs. You can learn more about this strategy by reading: How Faith Communities Can Lead Volunteer Mobilization.

Dan and I had an energizing conference brainstorming meeting with Pastor Issac Greene (center), leader of Youth Ministries at Victory Apostolic Church, and Bernard Key (left), President of Key Link Technologies. Both Pastor Greene and Mr. Key have an excellent understanding of the organizations, leaders, and needs in Matteson and surrounding regions. They discussed a number of ideas for keynotes that would attract increased conference participation in addition to brainstorming ideas for raising awareness about the conference through a press conference.

Thanks to Pastor Greene and Mr. Key for helping with the planning process and to Victory Apostolic Church for agreeing to host us in May. Thank you also to the many individuals who helped us search for a conference location including Toinette Gunn of PEAK, Amy Schachman of EPIC Academy Charter High School, and Carl Hurdlik of Chicago Public Schools (and a Cabrini Connections mentor).

If you would like to be a speaker at the May 2011 conference or know someone else who would lead a great workshop, please refer to the Presenter Interest Form. Please contact me if you would like more information about getting involved.

Stay tuned for registration information and information on keynotes!

A Case for Collaboration: From Cochabamba to Chicago

Last year for my senior thesis at Northwestern, I had the opportunity to research organizations working with street youth in Cochabamba, Bolivia. My fascination began when I studied abroad in 2008 for 4 months in Cochabamba and conducted ethnographic research with a group of youth who live and/or work on the city's streets. During that time, I also became aware of the vast number of organizations that exist offering support to these kids.

When I returned to Cochabamba a year later, I conducted interviews with the staff and directors of 8 organizations providing services to street youth. In these revealing conversations, it became apparent that many of the leaders of these organizations were unaware of what other nonprofits and nongovernmental organizations (NGOs) were ALSO doing on behalf of these youth. The leader of one organization even explained to me that he viewed similar organizations as competitors, and even witnessed certain organizations arguing over the exclusive rights to photograph specific groups of kids to use in their brochures and websites to attract donors.

It became apparent that while these organizations shared similar goals, they did very little to help each other. At best, the organizations were operating in silos unaware of the work of similar organizations. At worst, organizations were wasting scarce resources by re-inventing the wheel or replicating programs that others had realized were ineffective. And it wasn't the fault of the organizations' leaders. In fact, they had really good reasons why collaboration between similar organizations wasn't practical.

In my research I identified a number of reasons why collaboration amongst non-governmental organizations (NGOs) and nonprofits is hugely challenging. I mention this now, because so much of what I learned about the environment of NGOs in Bolivia applies to what I am learning about the nonprofit atmosphere in Chicago. For issues ranging from immigration to health care to education, a variety of organizations exist with similar goals. Yet the amount that organizations are able to work together is limited.

Some of those barriers to collaboration include:

1. Lack of time/challenges in coordinating: Organizations are focused on serving the populations they work with and are too strapped for time to reach out to leaders of other organizations.

2. Competition for resources: Organizations doing similar work are competing for the same grants, funding sources, and donors. Thus just like McDonald's probably wouldn't be eager to collaborate with Burger King, organizations aren't always interested in collaborating with their "competitors" but instead see the nonprofit landscape as "survival of the fittest" organization.

3. Differing Priorities: Organizations often have different ideas about how to tackle their particular social issue. While some organizations are secular, others are religiously affiliated. While some provide handouts, others are adamantly opposed to this type of assistance. These all might be reasons why organizations don't want to associate with one another.

4. Lack of awareness: Organizations may not realize that other nonprofits doing similar work even exist or where they operate.

Tutor/Mentor Connection works as a catalyst trying to break down these barriers to collaboration for organizations focused on tutoring and mentoring (especially in the Chicago region).

Here are some of the ways we tackle each challenge and our logic for why collaboration is beneficial:

1.Lack of time/challenges in coordinating: T/MC puts in the time to coordinate between organizations, reach out to other programs, and plan ways for leaders to convene and share best practices. T/MC also builds online resources so that leaders can easily and quickly access information T/MC has compiled from various organizations.

2. Competition for resources: Perhaps what we should be asking ourselves is not: "Is there competition for resources between organizations?" (the answer will always be YES), but instead: "Is there competition for CLIENTS for our services." Let me explain. If two organizations are competing to serve the same target population, then perhaps it doesn't make sense for both organizations to exist. BUT for big social issues like "helping urban youth succeed and graduate in Chicago" or "getting kids off the streets in Cochabamba" the demand for services is unfortunately, greater than the number of organizations able to supply help. So viewing other organizations as competitors really doesn't make sense.

The nonprofit industry is different from business because when there is more demand for our services, it generally costs us money. Each student in a program like Cabrini Connections, costs about $1,500 per year. Thus the more kids we help and the greater the demand for our services, the greater our expenses. It's important to keep this in mind when realizing that the survival of other organizations actually alleviates some of the expenses off of a single organization while working toward shared goals and allowing more people to be served.

However, it's overly simplistic to think that competition for funding is not a huge factor. Thus Tutor/Mentor Connection focuses on the ways that drawing resources or attention to one organization benefits us all. When one organization gets a grant that leads to media attention, tutoring and mentoring is spotlighted as a need in this city so all programs can harness this attention to get funding for their work. In addition, TMC works to organize events throughout the year that involve organizations throughout the city. By creating a "buzz" surrounding tutoring/mentoring, we all get attention (and hopefully resources).

3. Differing Priorities: Learning about other organizations' strategies can be helpful as programs share what works and what does not. Collaborating doesn't mean all organizations have to sign on to the same mission statement, and in fact, having different focuses may help get diversified donors.

4. Lack of Awareness: T/MC has invested in creating a database of tutoring and mentoring programs in Chicago so that students, volunteers, donors, and programs are aware of what is out there. We also work to bring program leaders together via conferences, online forums, and email contact so that they are aware of the work other organizations are doing.

This type of collaborative action through a decentralized organization is not widely practiced within the non-profit sector. Not in Bolivia, and not in Chicago. Perhaps that is why we have always struggled to find the type of funding needed to operate Tutor/Mentor Connection.

But it seems that in the age of electronic collaboration, it is the direction where the nonprofit sector NEEDS to head. This infographic illustrates "the new culture of collaboration" and refers to some of the benefits of collaboration in the digital age.

Global Collaboration Toward Global Impact

I wrote an entry last week explaining how former PIP fellow Chris Warren is still an important part of Cabrini Connections, Tutor/Mentor Connection--in the form of his enduring connections to people here, the time he continues to volunteer toward the organization, and also the ongoing value that his past blogs and online contributions still offer anyone accessing T/MC operated sites.

As this last point demonstrates, one of the major benefits of an online information hub is that it is not confined by its location. While tutor/mentor programs are specific to the places where they hold programs and the populations they serve, an online learning network has a global reach that has the potential to coach any leaders from tutor/mentor programs, the nonprofit sector more broadly, and also leaders in business, politics, and religious institutions. The T/MC online PDFs, links to other sites, and maps are relevant to individuals in each of these sectors. (visit Tutor/Mentor Institute and Tutor/Mentor Connection to see for yourself!).

Since we collect information and share it online (and free!), people can access it from anywhere. A look at analytics that track visits to our websites emphasize that people do visit T/MC sites from many parts of Chicago, the US, and other parts of the world. In fact, T/MC websites receive 9,000 monthly visits and 150,000 monthly page views.

The T/MC online discussion forum, NING, even hosts groups dedicated to conversations surrounding tutoring/mentoring in many places including South America, Korea, Africa, Los Angeles, and India. I also had someone from Nigeria comment on my blog expressing interest in the Tutor/Mentor Leadership and Networking Conference.

In addition to connecting people from all around the world to each other, ideas, and best practices, we also have people reach out to us from a wide variety of locations about how they might contribute to the organization.

Last week, for instance, a woman from Toronto expressed interest in being part of the next conference as a speaker. She was extremely enthusiastic about T/MC and what it does and excited to look into traveling to Chicago for this event (read about the state of the conferences—we still need funding for them to happen!).

Another individual, Nicola Avery, has been helping us from the UK. Last week, she created a video illustrating the use of OHATS, a technology developed by T/MC to track organizational progress. As Dan Bassill writes in this blog post, this video demonstrates that people from all over the world can borrow ideas from T/MC and can also contribute their time and skills to the organization and its mission.

Closer to home, Katie Anderson, a graduate student at Dominican University, completed a case study of Tutor/Mentor Connection and its impact. The case study is very informative in giving a history of the organization and expressing the impact, successes, and challenges T/MC faces. You can read the Chicago Case Study here.

Each of these examples demonstrate how T/MC is actively working to make positive change in the lives of youth and adults on a global level. Likewise, the number of people contributing to the organization from near and far shows that T/MC is a unique leader in connecting people, ideas, and passion and funneling that toward helping youth to careers via tutoring and mentoring programs.

Closer Look: Conference Attendees, Evaluation & Impact

It has been nearly two weeks since the November 19, 2010 Tutor/Mentor Leadership & Networking Conference, and we have continued to hear positive feedback from conference participants about how much they valued the event.

Yesterday, for instance, I received an email from Toinette Gunn, Executive Director of Partnership to Educate & Advance Kids (PEAK), who led a workshop entitled "Parental Power: Unlocking the Key to Successful Program Outcomes". As she said in her email, "I just wanted to let you know that I’ve had 4-5 people reach out to me since the presentation to ask to meet with me or get more information." As this demonstrates, the conferences helps people who wouldn't normally connect share information and collaborate on goals that cross organizations.

These graphs display results of conference evaluations we asked attendees to submit at the end of the day. Based on the positive responses (100% of those who took the survey reported that they learned new things that they can apply to their own programs!), it seems that the conference continues to be a valuable resource for organizations throughout Chicago and the Midwest.

Of course, these surveys are not able to capture what may happen as a result of the conference. With more people connected to one another and sharing ideas, it is exciting to think of how tutor/mentor programs all over the greater Chicago area might benefit. Looking through the list of conference attendees, I have to wonder how many of the programs are running into financial difficulty at the end of this year. I know from Tutor/Mentor Connection and Cabrini Connections just how challenging the recession has been on small non-profits.

My thoughts are with each program as they finish the year and move into 2011. I hope every program is able to continue their important work with Chicago-area youth.

Conference Done, Connections Just Begun!

The Fall 2010 Tutor/Mentor Leadership & Networking Conference took place on Friday and was a huge success with over 100 attendees and 20 workshops. You don't have to take my word for it--here are some reflections from a few conference attendees:

"Great individuals, passionate and inspiring to be here. It reinforces why we do what we do."

"I learned so much today and will be able to apply what I learned in our community."

"I really enjoyed the conference and the networking component. It gave me ideas and resources to walk away with to share with my mentees and organization as a whole."

Watch this conference video made by Bradley Troast, to get a taste for the day's events:

As you can see from this video and the comments of those who attended, the conference was a day filled with energy, new connections, information sharing, and people thoroughly dedicated to tutoring and mentoring programs. It was inspiring to be surrounded by people so passionate about their calling to help youth reach their full potential through quality tutoring and mentoring programs. The attendees ranged from a group of people from East St. Louis who are looking to start their own program in 2011, to individuals who have attended dozens of conferences over the years and who have been in the tutoring/mentoring industry for decades. I was inspired by the expertise of the veterans and the energy and vision of those new to the field.

Although the next conference is still six months away, it won't be long before the staff at Tutor/Mentor Connection begins planning for that conference. Organizing these biannual conferences takes money for space, materials, and catering, but the far greater cost lies in the man-hours it takes to facilitate these events, maintain databases of organizations to invite, and coordinate collaborative events throughout the year. Donations that come in before December 31st will help us this fiscal year as we begin planning for the 2011 conferences. Please show your support!


A big thanks to Dan Bassill, EL Da' Sheon Nix, Toni Pullen, Mike Trakan, and Bradley Troast from the CC, T/MC staff--everyone worked hard and put in lots of extra time and energy to make this conference happen! Thanks team!

Collaboration Success Story: October 9th Tutor Training Conference

On Saturday, October 9th while thousands of Chicagoans loaded up on carbs in preparation for the Chicago Marathon, volunteers and staff from Cabrini Connections, Chicago Lights Tutoring, and Cabrini Green Tutoring Program had a marathon day filled with great workshops and training sessions at the Fifth Annual Tutor Training Conference.

The conference took place at Fourth Presbyterian Church, home of Chicago Lights. The day was filled with a wide variety of skill-building workshops on topics such as tutoring students in reading, teaching math skills, and helping students in the college admissions process. There were also workshops that discussed the role of mentors during difficult times in a youth’s life and workshops that offered volunteers a view inside today’s schools.

I moderated a panel called “The Changing Faces of Cabrini Green” in which a mother who is a Cabrini Green Community Activist and her son discussed the history and present situation of Cabrini Green along with the realities—positive and negative—of living in that community.

The conference was a huge success and we had more volunteers from Cabrini Connections attend than ever before (not bad for a Saturday with 80 degree weather!). EL Da’Sheon Nix and Bradley Troast from Cabrini Connections played a large roll in motivating our volunteers to attend and in planning this conference—congratulations to both of them! (read EL’s blog entry for his account of the conference).

More than just a victory for the three programs involved, however, this training conference is a great example of how tutoring and mentoring programs can benefit through collaboration. Although the three programs that teamed up for the conference operate independently of one another, the leaders of each program realized that not only do all the programs serve a similar demographic by working with students from the Cabrini Green area, but the tutors/mentors from each program also need similar sets of skills and training. Rather than holding three separate volunteer training events (read: extra planning time, more money, and additional staff), the joint conference enabled each program to share the workload and the benefits of a tutor training conference. What's more, volunteers could pick up tips and ideas from representatives of all three programs not just their own.

Tutor/Mentor Connection actively encourages tutor/mentor programs throughout the city to collaborate in shared efforts. Rather than looking at similar organizations as mere competitors, they can be viewed as potential collaborative partners. The Program Locator is one way that T/MC helps programs identify other similar organizations existing in their geographical regions that they might reach out to for collaboration.

In addition, Mike Trakan,the T/MC GIS Mapping Specialist, makes a wide variety of maps relevant to tutoring/mentoring programs in Chicago. Many of these maps show how programs along with businesses and faith communities could work together to help youth in specific neighborhoods in Chicago. I encourage you to support Mike's work at the upcoming map gallery event, "Mapping Solutions" on November 17th at Webster's Wine Bar.

Thanks to all of the volunteers who attended the October 9th Conference--I look forward to seeing the payoff of the event during tutoring and mentoring sessions this year!

November Tutor/Mentor Leadership & Networking Conference

Although I am a Cubs fan and never thought I would enthusiastically blog about something related to the White Sox, I will put my team loyalties aside momentarily. I am thrilled to announce that we have a date and location set for our November 2010 Tutor/Mentor Leadership and Networking Conference.

Friday, November 19th
from 9:00am-5:00pm
U.S. Cellular Field
(home of the Chicago White Sox)

The aim of the Tutor/Mentor Leadership and Networking Conference is to encourage networking, information sharing, and collaboration that helps every tutoring and mentoring program build a stronger “business” of connecting youth and volunteers. Each biannual conference draws 100 to 150 leaders and supporters of volunteer-based tutoring and mentoring programs. Since the first conference in 1994, representatives from over 1,200 distinct organizations have attended as have prominent public figures such as then-Senator Barack Obama and Mayor Richard Daley.

Based on feedback from past conferences and on summer collaboration meetings with program staff and leaders, we have decided to make this conference focus on networking, learning, and collaboration as programs prepare for 2011 and beyond. Although "networking" has always been an important goal of the conferences, we are formatting this conference with a special emphasis on networking between programs.

The focus on networking is also relevant to the Social Network Analysis (SNA) that volunteer Kalyani Misra has been conducting to illustrate programs that have attended past Tutor/Mentor Leadership and Networking Conferences, their geographic distribution, and the ways that participants have contributed as speakers or panelists. These diagrams are a tool for us to illustrate the impact of the conference and to evaluate directions we hope the conference may grow (for instance, getting program leaders to attend conferences from regions of the city that have been previously underrepresented). Kalyani's work (including the diagram shown at the left) can be found on her blog.



What to look forward to at the November 19, 2010 conference:

• Training session on how to maximize the conference experience to build your network

• Lunchtime “Topic Tables” will offer time for people to connect for small group discussions focusing on specific topics of importance to leaders, volunteers, and youth in tutoring and/or mentoring programs

• As always, the conference will offer workshops on a range of topics relevant to building strong, innovative, and high-quality volunteer-based tutoring and mentoring programs. A sampling of workshops to look forward to include: training on creative uses of social networking tools for programs, rethinking special event planning and fundraising for tough economic times, and an interactive demonstration by Mike Trakan, GIS map developer of T/MC, on how to build your own neighborhood maps.

• Much more to come! We will update the online agenda in the weeks prior to the conference, so keep checking back!
  

Ways to get involved:

• Register - Mail in your registration now! Online registration forms will be up soon.

• Present a workshop - Submit a workshop proposal form here.

• Share your input - Whether or not you can attend this conference, please complete the Pre-Conference survey to help us in the planning process

• Become a sponsor - Event sponsorships are available at a variety of levels—please contact me at 312-492-9614 for any additional information about sponsorship opportunities and benefits

Looking Around the Court

In third grade, I played on a basketball team called Sasquatch (see the image on the right for a visual of our mascot). Despite our intimidating name, we won a grand total of one game the entire season (the other team didn’t show up, so we called it a win and went out for pizza). Even though our losing record rivaled that of the Cubs, my teammates and I actually did improve a lot throughout the season. My dad, an avid and talented basketball player, served as our coach, and he always offered words of encouragement and advice from the sidelines.

As third graders still learning to dribble the ball, we needed constant reminding to stay alert to what was happening all over the court so that we could pass, shoot, and move the ball more effectively. Oftentimes, my dad would have to remind us to, “Look around the court!” or "Look for help!"

I thought about my dad’s coaching today when reflecting on the goals of the biannual Tutor/Mentor Leadership and Networking Conference. Among the primary goals of the Conference is to connect people leading programs, volunteers, donors, and supporters. By establishing these connections, leaders can “look around the court” and gain an awareness of what is happening in other programs or even see places for potential collaboration between organizations.

Recently, one of our volunteers, Kalyani Misra, completed a series of network maps showing organizations represented at the May 2008 Tutor/Mentor Leadership and Networking Conference and the involvement of participants in the Conference. T/MC President Dan Bassill's recent blog post also comments on what these maps allow us to visualize.

As Dan and Kilyani discuss in their blogs, these diagrams illustrate how the Conference serves as a hub that connects many organizations—some from Chicago and some from other cities. Through workshops and networking, program leaders build an awareness of what is going on throughout the tutor/mentor sector—best practices, innovations, and support in addressing common challenges.

Beyond reflections on the goals of the Conference, I also thought about the value in looking beyond one’s own niche and organization when I attended yesterday's seminar for the 2010 group of Public Interest Program (PIP) fellows. We represent a wide variety of organizations in Chicago with focuses ranging from youth to refugees to policy change. Each Wednesday, we will be coming together for workshops, site visits to organizations throughout the city, and discussions on working in Chicago's public sector. Just like the Conferences put on by the T/MC, these seminars provide a space for people who might not otherwise connect to learn from each other, find ways that the missions of our diverse organizations might connect, and truly become colleagues.

Whether we are in business, non-profit, fellowship programs, or even basketball games, sometimes we need opportunities to step beyond our own tasks and become aware of what others are doing and how that might relate to our broader goals. I know I am going to keep my dad's coaching in mind when I attend PIP seminars and when I continue planning the November Tutor/Mentor Conference. I hope to constantly stay alert to opportunities, connections, and potential collaborations to work toward shared goals.